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Written by }); if($('.container-footer').length > 1){ But encouraging your employees to use their time off is a win for you and for them. But please keep in mind that this leave must be used within the next calendar year or the carry over balance will expire. Providing transparency into where all your projects stand helps put everyone . Additionally, employees will become more conscious of scheduling their breaks. $("span.current-site").html("SHRM MENA "); Remind staff to book annual leave in advance. Here are five tactics that can make a difference: 1. "It's not necessarily time off, but we encourage our people on no-meeting days to do that extra load of laundry or have . Home Letters Templates Encouragement Letters. HR and managers may find that employees have questions about their time-off benefits throughout the year, including if they can use PTO during their two weeks notice and if employers have the right to turn down time-off requests. This includes ensuring everyone takes their allotted time off and fostering a culture that doesn't make people feel hesitant to take their vacation days. To minimize employees' lost days, 24 percent of companies are planning to increase carryover limits. Take a moment to think about what makes your employees happyit could be anything from playing with their dog or cat, reading a book, watching their favorite movie, or listening to music. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. Instead, you can rely on Timetastic a staff leave software that keeps you updated on who needs time off and gives your team an easy way to book their holidays. "Make it mandatory," says Profico. Weve given you three different templates above for informing someone about the leave theyre about to lose. We live in Virginia and many drives that are beautiful. Your communication needs to include your companys stance on travel, any restrictions back at work if someone does leave town for example, a lab worker who must be on site after vacation and risks to public and personal safety. Ensure youre clear about your organizations current time-off policy and communicate it to your team. When anyone on your team logs into Timetastic, theyll see their Wallchart: Their Wallchart tells them who has approved time off on the calendar, along with their own leave balance, so they can see how much leave they still have left to use. This allows HR to properly plan work schedules and project deadlines around planned employee absences. So why not encourage your employees to try scheduling an extra day off on a Friday or Monday once in a while? Earn badges to share on LinkedIn and your resume. Here are five ways to encourage your employees to take a holiday leave: 1. When people arent taking their leave, it can be for several reasons, including: Thankfully, there is a better way using a staff leave app that makes it easy for you to see who needs a holiday and makes it easier for them to book it. "People seem to say, 'I don't want to go to work today,' " she said, adding that the summer weather has also pushed people to use their PTO. Once the request is approved, the company Wallchart is updated so everyone can see that new time off has been added to the company calendar. How to Encourage Your Team to Use Employee Vacation Time 1. Why it's in your interest for staff to take leave. Another option is for HR to implement PTO blackout dates. Thank you for a great year. } Learn if they are planning any fun trips, and remind them to book their vacation as far in advance as possible so you can be ready for it. Sterling R. Morris, Intermountain Healthcare. If they see the boss working nonstop, they. ref: ltc sanction order no dt (copy to be enclosed) note: this bill should be prepared in duplicate-one for payment and the other as office copy. var temp_style = document.createElement('style'); By having these conversations, you can better understand why your employees arent taking time off, and what factors are preventing them from doing so. Below is a vacation request email sample for medical reasons: Subject: Medical leave application Dear (Manager's name), I'm writing this letter to request vacation leave from Tuesday (December 15th) through Thursday (December 24th). We showcase this by offering our employees unlimited PTO. The first step to dismissing any negative perceptions about taking time off is to reassure your employees that their jobs are safe. Limit the rollover of unused paid leave days. Estimated Read Time: 4 minutes. Each and every employee of an organization work hard day and night every single day to produce the exact results that the corporation wants and make sure that the reputation of the organization always remains clean and only achievements are what that the organization gets. A policy that is clear and available to all shows that you, as the employer, value the importance of vacation time for employees. Many have rediscovered activities within their immediate reach. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. The best way for employers to encourage employees to use their time off wisely is by creating these days themselvesnot just for their own benefit but also for those who enjoy working at home or remotely from home offices. These Three Words Describe Me in The Best Way. part-a (to be filled up by. $("span.current-site").html("SHRM China "); We encourage team members to take a minimum of 3 weeks (15 work days) of vacation time throughout the year, in addition to the holidays (bank, religious or otherwise) you choose to observe. Managers might also consider reducing the number of meetings around the holidays, or making Mondays and Fridays meeting-free days from Thanksgiving until the end of the year to encourage employees to extend their weekends. The best way to encourage employees is by setting an example yourself. One way to encourage employees to take some time off is to have one-on-one meetings with them and discuss the importance of taking a break and enjoying some time off. Tami Wolownik, human resources head at Siemens Mobility, North America, a transportation consulting firm in Alpharetta, Ga., suggests that managers encourage employees to take a day or two off to . This is especially helpful in getting high performers or those gunning for a promotion to take vacation time. If you're in HR, use this email template to communicate to your staff regarding coronavirus and flu prevention. The reason for this leave request is purely due to medical reasons. Team members of some of my clients try things theyve never done, just to infuse novelty such as sketching or singing. $(document).ready(function () { Itll be a great way to recharge their batteries without sacrificing any work hours. Dear Valued Customer, We are beyond grateful for your continued support and loyalty to our brand and services. Drew Gieseke You have successfully saved this page as a bookmark. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. Long Vacation Message. Then encourage employees to incorporate those activities into their daily routine so they dont forget about them. Some of the best human resource policies and practices are implemented accordingly as the workforce are aware how these can help them have a better work . Your team can also easily book a holiday through their Wallchart: They simply select the dates they want off, list the reason (i.e. In this post, we gave you three sample letters you can send to your team to remind them they have annual leave left to use or letting them know that leave will be carried over. Design/methodology/approach - - The first step of the analysis identifies the wage policy . We asked nine thought leaders to share their best advice on how to encourage employees to take some well-deserved time off. "Managers who meet with their staff prior to them taking PTO can brainstorm with them about who in the company is best to take over each task, project or client while they're out," Handrick said. With people understandably fearful about their employment, employers need to set up and give people the mental break they need. Here are 12 ways you can proactively encourage employees to take time off work: Contents hide 1 Encourage Employees to Take a Digital Detox 2 Remind Employees about the Benefits of Taking Time Off 3 Do What You Preach 4 Make it a Habit to Unplug from Work Often 5 Create Company Holidays 6 Show Employees that Work-life Balance is Important Otherwise, theyll burn out quickly (and possibly quit). (Campaign Monitor,2019) 3. ". 1. **Note to employees who are projected to have annual leave that otherwise would be subject to forfeiture to. The nation's workers also eschew lunch to work longer. As of [DD/MM/YY], you have an annual leave balance of [X DAYS /X HOURS]. Is the PTO benefit still competitive with other employers in the industry? Take a stand against this trend of all work and little play. The benefits of taking time off are numerous: it helps your employees be more productive at work, it helps them be happier with their job, it can make them more creative by giving their minds a chance to wander freely with no deadlines or restrictions, and it gives them a chance to recharge their batteries so that when work starts up again after the break theyre ready for anything. By involving the entire team, you make taking breaks part of the culture along with supporting and being generous with each other. There are many positive benefits of taking vacation time. For example, if you are going on vacation next week but want to respond to emails while youre gone, consider using an auto-reply that says something like: I am currently out of the office on vacation until July 1st. This is just a friendly reminder that, as of [DD/MM/YY], you have a remaining leave balance of [X DAYS / X HOURS]. Instead, encourage your team to take shorter breaks more often an afternoon every week or a full day here and there. You may want your employees to feel like theyre getting enough sleep, eating well, and exercisingand also having fun! If you're like most Americans, it's likely been a while, as 55% of workers don't use all their paid time off. However, when a manager (i.e. This letter is to inform [mention the name of the person] from [mention the name of the company or the organization to which you are writing this letter] that I the [mention designation of yours] of [mention name of the company and the organization] would like to encourage you to take a vacation from your work for few days. By using a human resources information system (HRIS) like BerniePortal, HR can make this enhanced employee handbook available for everyone on the team with a few clicks. Explain the need for leave. You have always been a diligent, hard-working, and loyal team employee (mention the details). Employees who take time off come to work with a positive mindset and charged to take on challenges. Suggest shorter breaks more often, rather than weeklong vacations. When I take time off, I make sure I don't send emails or attempt advance work forward. It is the most valued," Reinberg said. Please purchase a SHRM membership before saving bookmarks. Now that there is a boundary, people want to take time off, she explained. You truly deserve this vacation; we hope you will consider our letter and will take this opportunity. Some fear that taking time off may make them appear less dedicated or essential, attributes that no one wants to project amid layoffs across many industries. And finally, activate your team by creating a plan where work is still accomplished, even as people are offline. For instance, you can declare a day off for the entire organization: One of my clients, analytics company, Sisense, has scheduled a monthly company-sponsored, company-wide self-care day, where nobody works. To make sure that you use your annual leave before the end of the year, were writing to inform you that you will be on mandatory leave from [START DATE] to [END DATE]. You can reach me at [alternate contact info]. 2. Review this collection of common PTO questions and answers or watch the embedded HR Party of One video below to prepare accordingly. How can you encourage employees to take vacation days? This can help managers optimize workload delegation. Being transparent about leave policies allows individuals to consciously weigh trade-offs and enables everyone to operate from the same set of principles. These employee thank you letters are a perfect way to show the company's gratitude to some employees or even peers for their hard work and effort, as well as their accomplishment to a project. "It ended up that a lot of people were not able to use their vacation," said Barb Malek, the center's operations director. Your session has expired. Keep your communication and expectations open and transparent. This will help ensure that your employees use their paid time off and dont miss out on valuable benefits. Please try again later. Pay attention to your email's header and the design of its body . That is why I would encourage employees to take days off by recommending they spend time with their families. Smith speculated that employees didn't see the point in taking time off when they were working from home just to stay at home. If you have any questions about your leave balance, or how to book leave, please reach out to your manager. HR leaders should also train managers on vacation policies, and encourage employees to speak to HR if they have concerns about taking time off. $('.container-footer').first().hide(); Virtual & Washington, DC | February 26-28, 2023. Tami Wolownik, human resources head at Siemens Mobility, North America, a transportation consulting firm in Alpharetta, Ga., suggests that managers encourage employees to take a day or two off to focus on family; provide caregiving; volunteer; engage in self-care and hobbies; or do traditional holiday activities such as wrapping presents, decorating their homes or baking cookies. Be happy when employees book time off. Posted on August 4, 2021 temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; $(document).ready(function () { Its time to make it a habit for your employees to unplug from work often, taking into account their mental well-being. On the other hand, your business operations may permit you to allow employees to take vacation time on a day-by-day basis. Many HR professionals report that they've struggled with how to address this trend because vacation is such a sensitive topic. } Taking time off should be encouraged by companies and managers to promote employee wellness, happiness, and productivity in the workplace. Ease the numbness induced with back-to-back video calls and a long to-do list by reinventing vacations and time off, and encouraging your team to do the same. Her complaint wasnt about working in quarantine per se, but about her frantic pace and static productivity. } var temp_style = document.createElement('style'); These days will be scheduled so they dont interfere with any other company-wide events, such as annual meetings and retreats, and will allow everyone in your organization a chance to relax, recharge and reconnect with family or friends. Likewise, as mentioned above, employers might want to completely rework their PTO benefits for the new year. I am reaching out because the recruitment department needs your help! Select a Friday on the calendar and announce that the company will be giving everyone a paid day off. It's also important to clearly indicate who approves someone's holiday requests. We would be very happy to give some of the savings we achieve in reduced electricity costs back to you. We have noticed that you have been working tirelessly for a long time without taking any type of leaves. Even if our employees work from home, we ask when they are taking a 'vacation' even if it's a staycation. In these difficult times, weve made a number of our coronavirus articles free for all readers. Our unlimited vacation company policy allows employees to take as much leave as they need. Managers need to rise to the occasion by encouraging time off from their employees. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. Frequent breaks are more helpful because amped up levels of stress mean we cant always wait for the long-anticipated, lengthy vacations of the past. If this is the case, HR should consider the following questions when auditing their time-off policy: To learn more about communicating these updates, use the template inthis BerniePortal resource. So, by looking into your efforts and integrity to accomplish your goal in the company, we have decided to offer you a special leave for (mention the period) days, and we will be very happy if you accept it. PTO will be available to exempt and non-exempt employees. You want your employees to take a break from their work and enjoy the world outside. 5 ways to encourage staff to take annual leave. Studies show that almost 75% of employees do not take all of their allotted paid time off (PTO.) Need help with a specific HR issue like coronavirus or FLSA? Everyone needs time off work. Vacation leave letters may be addressed to your direct supervisor or the human resources department at your company. Restored leave still remaining to the employee's credit at the end of this period will be forfeited without the right to further restoration. For small teams, granting PTO requests while maintaining an effective workforce is a big challenge, especially around federal holidays like Thanksgiving and Christmas as well as other religious holidays like Hannukah. Talk through these fears and encourage them to use vacation time to spend more time with their families or to lay by the pool as a way to relax and unwind. There are a lot of stressors now and our biggest concern is our employees becoming burned out. Adjust Job Requirements to Allow for Stress-Free PTO. We really want our employees to take their leave its yours to take and we hope you enjoy it. Leaders can show employees they value this by taking time off themselves. Education, taking time and truly respecting boundaries are essential to support an employee experience focused on well-being, thriving, inclusion and balance. Otherwise, youre heading for burnout and thats bad for everyone. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Need help with a specific HR issue like coronavirus or FLSA? How does employee seniority impact PTO benefits? "Then you know what they have planned, and you can encourage them to follow up on it and take the time off.". A smaller share (16 percent) are requiring employees to take vacation time, and another 22 percent are planning to take or considering that approach. To help employees feel comfortable taking time off, its important to set up an out-of-office reply that promotes relaxation. June 05, 2020. For many employees, working from home has led them to pour more time and effort into their jobs without realizing it. Please confirm that you want to proceed with deleting bookmark. Remind employees to schedule annual leave in advance Have an open talk with your employees about their unused annual leave. You can use our sample leave of absence forms to encourage employees to take time off work. But these templates really just help you organise your thoughts. Subject: Request for one week vacation leave. How does your company handle end-of-year time off requests? The current crisis is creating more urgency and more work. For example, include information about the notice required in advance of a holiday and how much notice is required to refuse a holiday request. They can use that time as a mini-weekend getaway with their friends or family. Putting a cap on this important time doesn't help our effort to achieve high levels of employee satisfaction and productivity. You have always been a very loyal, hard-working, and passionate employee of our team (mention the details), and you have worked for a long time without taking any type of leaves. You must provide the employee with notice that you require them to take annual leave, in line with the . Sales may also be the job that needs time off the most. Harvards Leslie Perlow showed how consultants at Boston Consulting Group made significant progress in job satisfaction, work-life balance, and collaboration and effectiveness by taking predictable time off from their cell phones while ensuring that their work is covered by a fellow team member during that time. You can also use these meetings as an opportunity to motivate your employees to take a break by explaining how important it is for their health and productivity. Please do not hesitate to reach out with any questions or concernsI look forward to hearing from you soon!. What Is a Dependent Care FSA and How Does It Work? Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { Policy brief & purpose.